Workforce Attendance Management Solutions: What You Need To Know
Implementing workforce attendance management solutions for your business has proven to be crucial, but there are key considerations to be aware of. Read on to find out.
A good workforce attendance management solutionsplay a vital role in your business, and for your team.
They keep track of employees’ compensation, time off, and hours worked.
These solutions simplify the payment of salaries at the end of every month and ensure no policy and regulatory violations.
Workforce attendance management solutions include clocking in and out, leave management, payroll, and reporting.
There are even more robust solutions, like biometrics, missed alerts, calendars, and analytics.
Analytics lets you convert the data to information and then use the data to make accurate business decisions.
Applying such solutions to your business will significantly improve work efficiency and simplify workflows.
In addition to that, it will boost employee satisfaction due to fair scheduling, payroll, and development opportunities.
Curious about more information? Keep reading.
The Consequences of an Outdated Workforce Attendance Management Solution
The era of using manual attendance management systems is behind us, but people seem not to move with the advancement.
Manual systems are outdated and usually pose great risks and incompetence. Worst-case scenario, they can become a financial liability.
At Ren Innovation, we provide software that helps businesses eliminate human errors, complex HR work, and save time.
Our self-service software solutions are tailored to Malaysian businesses. Now you can handle work while on the go.
Here’s what it’ll cost you if you continue to use the manual system:
1. Human error
Machines and technology can identify errors better than humans, especially for tasks like adding, subtracting, or calculating hours on a timesheet.
As your business grows, the more your workers will increase. And if you run a manual system, you’ll have a bigger risk of human error.
You must know that most of your staff will prefer not to fill in timesheets and, if they do, they’ll rarely fill them correctly.
The time and effort required to fill in timesheets add up to significant unproductive time in the long run.
The errors you’ll find on unreliable timesheets negatively affect work productivity immensely.
2. Time spent on menial, non-work-related tasks increases
Timesheets distract your management from your business goals.
The time that your managers should spend on moving the business forward, they end up spending on looking at backdated timesheets.
3. Wasted resources
Most small business owners think the future cost of an automated attendance system Malaysia is too high to carry.
They still believe that old card machines, pens, and paper can do the job.
For an automated system, you have to pay once.
But with the manual option, you’ll have to refill it continuously.
4. Stress-related illness
Monthly stress is often one of the major reasons there’s absenteeism, loss of productivity, and related health care issues.
The stress associated with payroll is increasingly high. You can spend up to four days going through a manual payroll process.
Switching to an automated solution can significantly reduce the cost and the stress it causes
Features A Workforce Attendance Management Solution Must Have
A good workforce attendance management solutions should have the following features:
1. People Analytics
People analytics means using insights from coworker data to make decisions. It’s an essential element of HR teams.
People analytics can foster business strategy, boost performance, and develop your team’s experience.
Today, people analytics provides insight and helps your organisation make key decisions.
Such decisions could be where to locate a new office, redesign a workplace, appraise mergers and acquisitions, and gain a competitive edge.
So, you need an attendance solution with a viable analytics solution. This will allow you to leverage the data and information to make effective business decisions.
2. Award interpretation
An employee’s job position determines wages. These levels can happen based on training, time, education, responsibility, competency, supervision, or all of the above.
The award level and correct classification are essential. Incorrect classification can lead to overpayments, underpayments, and civil penalties.
Wage theft, unfortunately, can be an issue among corporates.
However, without a doubt, using tech will simplify things for your company. They help to avoid human error that may cause you to underpay your team.
No more using the old, stressful methods of obeying various laws.
Having current automation software allows you to keep accurate records, track staff rosters, and apply modern awards.
3. Payroll integration
It makes sense to use technology in HR and Payroll functions.
They help your teams to complete their tasks, and also turn your high-risk business into a low-risk one.
Here are other reasons why you should adopt technology into your HR and Payroll functions:
a. Make your business less vulnerable
If the person handling your payroll and HR tasks isn’t well-versed in the law, you are at risk of not being compliant with various laws.
The best thing to do is to run an automated payroll service.
Your business becomes less vulnerable once you integrate updated technology into your service.
b. Easy access to Payroll Data is essential in making business decisions.
You might not know, but payroll data can help you improve and run your business.
You can use the right insight from data to motivate your teams.
It will help you cultivate a better working environment, notice high absenteeism, or gain an understanding of why people take sick leave.
Having this data at your fingertips allows you to get to the core of deeper issues within your company.
This results in you running your business more efficiently.
c. Employees expect updated technology.
People are used to current technology. If you run an old system, it may be difficult for you to attract highly skilled individuals.
d. Payroll can become an added value to your company.
Payroll takes time and money that you could better spend somewhere else.
An automated payroll will free up time and keep management and staff informed and productive.
Conclusion
Workforce attendance management solutions in this day and age are vital for every business.
At Ren Innovation, we build a tool called FlexHR for employees in Malaysia and Singapore.
It’s an app that works on the web and mobile, so you can use it wherever you are.
Our Employee Self-Service (ESS) software helps you:
- Track attendance with GPS, clock in and out, and stop friends from clocking for each other.
- Apply for leave, swap shifts, and send requests to your manager.
- Check payslips.
- Update your personal data, job info, and more through secure workflows.
And many more. Our app is easy to use, clean, and intuitive.
Our goal is to free up HR teams, so they can focus on bigger goals. That means fewer mistakes, faster approvals, and happier employees.
Contact us to get more information or have a feel of our self-service app.
